Preparing Your Software Product for Sale: What Resources and Expertise You Need In-House

September 2, 2024

Preparing Your Software Product for Sale: What Resources and Expertise You Need In-House

Selling a software product is a complex and demanding process that requires a blend of technical, marketing, and business acumen. Whether you're preparing for a strategic exit or simply looking to divest from a particular product line, having the right resources and expertise in-house is crucial for maximizing your return. This article outlines the key areas you need to focus on, what specific skills and resources are required, and estimates the workload in terms of full-time equivalents (FTEs).

1. Creating Marketing Materials

What’s Needed:

High-quality marketing materials are essential to attract potential buyers. These include product brochures, case studies, white papers, and a compelling executive summary that outlines the value proposition of your software product. These materials should highlight the product's unique features, market potential, customer success stories, and competitive advantages.

Expertise Required:

  • Marketing Specialist: To develop a marketing strategy and oversee the creation of materials.
  • Graphic Designer: To design visually appealing and professional marketing documents.
  • Content Writer: To craft clear, persuasive, and marketing content.

Estimated Work Effort:

  • Marketing Specialist: 0.25 – 0.5 FTE for 2-3 months
  • Graphic Designer: 0.25 – 0.5 FTE for 1-2 months
  • Content Writer: 0.25 FTE for 1-2 months

2. Reviewing Code and Technical Documentation

What’s Needed:

A thorough review of your software’s codebase is critical to ensure it is clean, well-documented, and free of major surprises. This step is essential for building buyer confidence, as a well-maintained codebase reduces perceived risk. Additionally, you should have up-to-date technical documentation that details system architecture, dependencies, deployment procedures, and any known issues.

Expertise Required:

  • Senior Software Engineer: To review the codebase, identify areas of concern, and suggest improvements.
  • Technical Writer: To update or create comprehensive technical documentation.

Estimated Work Effort:

  • Senior Software Engineer: 0.5 – 1 FTE for 1-2 months
  • Technical Writer: 0.25 FTE for 1-2 months

3. Building a Sales Deck

What’s Needed:

A well-crafted sales deck is a critical tool in your sales process. It should succinctly present the key benefits of your software, market opportunities, and competitive landscape. The deck should be tailored to the audience, whether they are strategic buyers, investors, or technology acquirers.

Expertise Required:

  • Business Development Manager: To outline the sales narrative and key messaging.
  • Graphic Designer: To design the slides and ensure they are visually impactful.
  • Financial Analyst: To prepare and present key financial metrics and forecasts.

Estimated Work Effort:

  • Business Development Manager: 0.25 – 0.5 FTE for 1 month
  • Graphic Designer: 0.25 FTE for 1 month
  • Financial Analyst: 0.25 FTE for 1-2 weeks

4. Compiling Product Key Numbers

What’s Needed:

Potential buyers will want to see key performance indicators (KPIs) and financial data that demonstrate the software’s market traction, user engagement, and revenue potential. This includes metrics such as customer acquisition cost (CAC), lifetime value (LTV), churn rate, monthly recurring revenue (MRR), and growth rates.

Expertise Required:

  • Data Analyst: To gather, analyze, and present relevant data.
  • Financial Analyst: To ensure that financial data is accurate and aligns with buyer expectations.

Estimated Work Effort:

  • Data Analyst: 0.25 FTE for 2-3 weeks
  • Financial Analyst: 0.25 FTE for 2-3 weeks

5. Contacting Potential Buyers

What’s Needed:

Identifying and reaching out to potential buyers is a critical step. This involves market research to identify companies that might be interested in your software, crafting personalized outreach messages, and managing follow-up communications.

Expertise Required:

  • Business Development Manager: To identify potential buyers, manage outreach, and build relationships.
  • Sales Representative: To execute outreach campaigns and manage leads.

Estimated Work Effort:

  • Business Development Manager: 0.5 FTE for 1-2 months
  • Sales Representative: 0.5 – 1 FTE for 1-2 months

6. Having Initial Discovery Discussions

What’s Needed:

Once potential buyers are identified and engaged, you’ll need to hold initial discovery discussions. These meetings are crucial for understanding buyer needs, discussing the value of your software, and gauging their level of interest.

Expertise Required:

  • Founder/CEO: To lead discussions and represent the company's interests.
  • Business Development Manager: To assist in negotiations and handle follow-up.

Estimated Work Effort:

  • Founder/CEO: 0.5 FTE for 1-2 months
  • Business Development Manager: 0.25 – 0.5 FTE for 1-2 months

7. Packaging the Assets for Delivery

What’s Needed:

After the sale is agreed upon, the next step is to package the software assets for delivery. This includes the codebase, documentation, customer lists, contracts, and any other relevant materials. Ensuring a smooth transition is key to maintaining buyer satisfaction and fulfilling contractual obligations.

Expertise Required:

  • Project Manager: To oversee the packaging and delivery process.
  • Software Engineer: To assist in transferring the codebase and technical assets.
  • Legal Advisor: To ensure that all legal documentation is in order and transfer agreements are clear.

Estimated Work Effort:

  • Project Manager: 0.25 – 0.5 FTE for 1-2 months
  • Software Engineer: 0.25 – 0.5 FTE for 1 month
  • Legal Advisor: 0.25 FTE for 1 month

Total Estimated Work Effort

Bringing all these elements together, here’s an estimate of the total work effort required to prepare a software product for sale:

  • Marketing Specialist: 0.25 – 0.5 FTE for 2-3 months
  • Graphic Designer: 0.25 – 0.5 FTE for 1-2 months
  • Content Writer: 0.25 FTE for 1-2 months
  • Senior Software Engineer: 0.5 – 1 FTE for 1-2 months
  • Technical Writer: 0.25 FTE for 1-2 months
  • Business Development Manager: 1 – 1.5 FTE for 2-3 months
  • Financial Analyst: 0.5 FTE for 1-2 months
  • Data Analyst: 0.25 FTE for 2-3 weeks
  • Sales Representative: 0.5 – 1 FTE for 1-2 months
  • Founder/CEO: 0.5 FTE for 1-2 months
  • Project Manager: 0.25 – 0.5 FTE for 1-2 months
  • Legal Advisor: 0.25 FTE for 1 month

Conclusion

Preparing your software product for sale is an intensive process that requires a coordinated effort across multiple disciplines. From marketing and sales to technical review and legal compliance, each step is critical to ensuring a successful sale that maximizes the value of your software assets. While the exact resource allocation will vary depending on the size and complexity of your product, having a clear understanding of the required expertise and estimated workload can help you plan effectively.

At Exitboat, we understand the challenges of preparing a software product for sale. Our AI-assisted platform and experienced team can help you to find right buyer for your product.

Sell tech assets fast
Fastest and easiest way to find a buyer for your software assets.
contact us